Submission Preparation Checklist

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission’s compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • Cover Letter:
    A cover letter is mandatory and should give the justification of the submission, highlights of the article, and a general impact statement.
  • Articles:
    Full-length research manuscripts, consistent with the objectives of the journal, are the main focus of the Journal. Regular articles should have a maximum total length of 50,000 characters including spaces. In general, a combined maximum of 8 normal-sized figures and/or tables is allowed (for instance 3 tables and 5 figures). For multiple-panel figures each set of two panels equates to one figure. In case the limits on characters and figures or tables are exceeded, the authors are kindly requested to justify this need in the cover letter. Manuscripts can be submitted as a single Word or PDF file to be used in the refereeing process. Only when the paper is at the revision stage, the contributing author will you be requested to fit the paper into a “correct format” for acceptance and provide the items required for the publication of the article.
    Authors are kindly invited to use the following list to carry out a final check of their contribution before submitting the paper to the Journal for review. Please make sure that the following items are clearly specified on the first page of the manuscript:
  • Contact details of the corresponding author:
    • Affiliation(s)
    • E-mail address,
    • Full postal address, Telephone Number, Website URL
  • Manuscript:
    • Include up to 5 keywords immediately after the Abstract
    • All figures (including figure captions)
    • All tables (including titles, description and footnotes)
    • Make sure all figures and table citations in the text match the files provided
    • Graphical Abstracts / Highlights files (where applicable)
    • Supplementary Information files (where applicable)
  • Further considerations:
    • Manuscript should be “spell checked” and “grammar checked”
    • All references mentioned in the Reference List must be cited in the text, and vice versa
    • Permission to reproduce must be obtained for use of copyrighted material from other sources (including the Internet)
    • Relevant declarations of interest are made
    • Journal policies detailed in this guide were reviewed
  • Referees:
    Please submit, as part of the cover letter, the name, affiliation and email address of up to five potential Referees. Appropriate Referees should be knowledgeable about the subject but have no close connection with any of the authors. In addition, Referees should be from institutions other than (and possibly countries other than) those of any of the Authors. The editors of the Journal may or may not contact the suggested Referees.
  • References:
    References to the literature or to footnotes are typed as superscripts after punctuation. These are numbered consecutively and listed (but not as superscripts) at the end of the manuscript. Footnotes should not contain comprehensive experimental details (which should be included in the Supplementary Material instead) or long explanatory text. In the list of references, the names of all authors should be given in upper- and lowercase, starting with the initials of first names followed by the surname). Please double-check your references, for example by using CrossRef, to ensure correct (online) links. Authors are strongly suggested to refer to an article that has already been published in Substantia in order to check the required style and format for citing papers, book, websites, etc.
  • Journal citations:
    Only a comma is required between the name of the last author and the title of the journal. Journal titles should be italicized and abbreviated according to the “Chemical Abstracts Service Source Index” (CASSI; no commas appear in the journal names). The journal title should be followed (no comma) by the year of publication (in boldface), comma, volume number (in italics), comma, first page. Alternatively, the DOI code can be indicated after the journal name (and a comma), instead of year, volume and first page. If the correct abbreviation is not known, the titleof the journal should be given in full.
    Examples:
    1) J. P. Kraft, D. H. Johnson, Chem. Commun1996, 77, 2851.
    2) M. Krebs, H. U. Hürter, Acta Crystallogr. Sect. A 1981, 37, and references therein.
    3) D. Bruss, Appl. Phys. B, DOI 10.1007/s003409900185.
  • Book citations:
    Books without editor: E. Wingender, Gene Regulation in Eukaryotes, VCH, Weinheim, 1993, p. 215. Books with editor: T. D. Tullius in Comprehensive Supramolecular Chemistry, Vol. 5 (Eds.: J. L. Atwood, J. E. D. Davies, D. D. MacNicol, F. Vögtle, K. S. Suslick), Pergamon, Oxford, 1996, pp. 317–343.
  • Miscellaneous citations:
    Patents: C. R. A. Botta (Bayer AG), DE-B 2235093, 1973 (in cases where the patent is not available online at the respective patent office the corresponding reference to Chemical Abstracts should be added). PhD or Master thesis: A. Student’s last name, the title of the thesis, University of (city), country, year (in boldface). Website: http://www.wesleyan.edu/chem/faculty/novick/vdw.html, last accessed on dd/mm/yyyy. Note that missing data will be highlighted at proof stage for the authors to correct.
  • Formatting requirements:
    There are no strict formatting requirements but all manuscripts must contain the essential elements, for example Abstract, Keywords, Introduction, Materials and Methods, Results and Discussion, Conclusions, Acknowledgments, References, Artwork and Tables with Captions. If your article includes any Videos and/or other Supplementary material, this should be included in your initial submission for peer review purposes. Please divide the article into clearly defined sections.
  • Figures and tables embedded in text:
    Please make sure that all figures and tables included in the manuscript file are placed next to the relevant text in the manuscript, rather than at the bottom or the top of the document.
  • Use of word processing software:
    Regardless of the file format of the original submission, during the revision process, the authors will be invited to provide an editable file of their contribution. Please keep the layout of the text as simple as possible. Most formatting codes will be removed and replaced during the processing of the article. The electronic text should look like a conventional manuscript.
  • Subdivision – unnumbered sections:
    Divide your article into clearly defined sections. Each subsection shall be given a brief heading. Each heading should appear on its own separate line. Subsections should be used as much as possible when crossreferencing text: please refer to the subsection by heading as opposed to simply ‘the text’.